Time management mistakes every CEO should avoid

Time Management

As Brian Stacy rightly put “There is never enough time to do everything, but there is always enough time to do the most important thing”.

This is indeed a true fact about time. For most of us, 24-hours are too long during weekdays while they are too short during weekends. This is an indication that we lag somewhere in managing our time.

CEOs are the driving force behind any organization. Full of immaculate wisdom, they run the company.

Time Management is crucial for all of us but as CEOs, this task becomes even more daunting and crucial. Some CEOs lose the art of work-life balance, could not cope up with the underlying stress and then result in working too long. They have the misconception that working too long means getting the work done.

Read: Office workers spend too much time at their desks, experts say

For one to be a CEO, it becomes imperative to juggle between the tasks, make the most of every minute available and invest every ounce of the energy in brainstorming ideas and delivering results. In conceptualizing creative ideas on aneveryday basis, it becomes difficult to cope up with the demands and hence the resultant stress. This is the flip side of the coin.

Managing time might seemto be simple at first but it is not an easy task. So the right way is to identify your flaws in the course of managing time and start working appropriately.

“Clear and practical decisions taken in a timely manner are vital to revving up the company goals.”

Learning to prioritize tasks is the first step towards time management. Without much ado, here is a list of mistakes that most productive CEO’s should avoid, at any cost –

  1. Procrastination

We are taught since our childhood days to ‘live in the moment’. Although the Latin language has dedicated a short but deep phrase ‘Carpe Diem’ to teach us this lesson, yet we fail to make the most of each day. We postpone, we find excuses and eventually we fail!

There is never going to be the right time for starting this. So instead of looking for excuses, we should grab a cup of coffee and begin with the task. The work will always seem like a gigantic task until we begin with it.

  1. Failing to manage distractions

Whether it is a chat with colleagues, or a snack break or a downloaded podcast; they might seem two-minute thingies but they are distractions. Though socializing is not a crime but only when they are not blocking your targets. They not only take away your productivity but can also disrupt your focus.

Initially, these distractions can be hard to avoid but once you make up your mind that they are momentary gains, your mind will keep this information and will help you in managing life better. Always remember you should be a master of your mind and not a slave.

  1. Taking less breaks

According to a research study, our mind requires time to relax in between difficult tasks; this will not only increase our retention but will also make us more productive. Often it happens that being a CEO, you are so engrossed in your work that you fail to realize that I had not been innovative. And obviously, it affects what we do.

The CEOs can apply the famous 20-20-20 rule while working with your computer screens. Take a20-minute break after every 20-minutes of staring at the computer screens and look at an object 20 feet away. This will not only relax the eyes but will also refresh your mind.

  1. Ineffective Scheduling

Schedule and time management go hand-in-hand. If you wish that you have a constructive life and a profitable business then you must begin with creating a schedule for you and rightfully stick to it.

Sit, relax, meditate and then create a full-fledged time -table. Discipline does not disappoint anyone.

Read: 11 Symptoms of poor time management

  1. Failing to prioritize

There are, say, 15 things in your day. 5 are extremely important, 5 are usual ones and the remaining 5 are petty things. But the time spent on usual and petty things is four times more than time spent on important ones while the case should be vice versa.

Do not repeat that mistake every day, instead, get hold of your day and make your goals a priority. Focus on the projects according to their priority. With time and efforts thetime management skills would enhance.

  1. Too much planning/ Too less planning

A common mistake all CEOs make is that they spend either too much time or too less time on certain activities. We all know that the effective method is to maintain a balance. So begin by saying ‘No’ to the activities that are disrupting your balance and taking a toll on your time. Remember that today will never come again. So start valuing it.

One trick to avoid this imbalance is to write your tasks down. Make a to-do list for the tasks you need to do for the day and in another column write the approximate time you will take to complete that list. Once you have an idea of the deadline, you would stop wasting time.

7.Multi-tasking / Juggling with multiple to-do lists

As experts, we slowly learn to gain expertise in multi tasking. This becomes utterly important because if you are not working fourfold you would not deliver, and once you lag behind, it becomes difficult to overcome that.

Multitasking is a great trait and most of the CEOs pride themselves on it. But the truth is, most of them are bad at it. When you are multi-tasking, take note that you are actually doing it and not really ‘switch-tasking’.

  1. Surrounded by clutter

Another after effect of multi-tasking is the clutter that it creates. Once you surround yourself with humongous tasks and get involved in it, you would fail to understand that you are creating a whole mess around. Ever noticed why you start over-reacting on a healthy criticism or get into an argument with a colleague over a petty issue? This is because you are not in a sorted surrounding. Though heading a group of managers is in itself a task but to maintain a healthy and clean environment is equally essential.

When we manage our time well, it makes us exceptionally productivein garnering rewards and appreciation. Time management is an art and learning it rightly will directly affect our productivity.

We hope the above-listed tips will help the CEOs and future CEOs to keep up with a great track record and not get distracted in any event!